Job Vacancies

 Job Description – Clerk to Governors – Beechwood Primary School 

Job Title: Clerk to Governors

Responsible to: Chair of Governors

Location: Beechwood Primary School, Woodley, RG5 4JJ

(however some home working is expected)

Hours ≈ 40 hours per term (≈ 120 hours per year)

Salary: £10 – £13 per hour depending on experience

Overview: 

We are looking for an enthusiastic and self-motivated individual to act as Clerk to the Governing body of Beechwood Primary School. Candidates will need to be highly organised, pro-active and self-motivated with excellent communication skills. Applicants will need excellent IT skills and ideally have experience of recording and preparing minutes and agendas.

Rationale: 

The clerk acts as an administrator for the governing body of the school. The clerk is responsible for providing effective administrative support to the governing body and its committees including taking and writing up minutes, communicating agendas and administering documentation for the governing body.

Responsibilities: 

• To compile agendas and communicate these to the members of the governing body.
• To attend and minute meetings (12 – 15 per year, generally on Tuesday evenings between 7pm and 9pm).
• To attend and minute special hearings where required
• To provide procedural and administrative advice to governor’s meetings
• Liaise with meeting contributors to compile meeting notes, handouts and appendices to meetings.
• Ensure that governors and other relevant attendees receive required information before meetings
• Organise the annual cycle of meetings in liaison with the board and its committees.
• Maintain, in electronic files where possible, all governance related documentation.
• Maintain statutory registers (attendance at meetings, register of interests, governor training records etc.).
• Schedule board review of policies in accordance with guidelines, keeping schedule of review updated.
• Undertake any duties as required by the Chair of Governors

Person specification, skills and Experience: 

Essential

• High level of attention to detail and accuracy
• Enthusiasm and flexibility
• Self motivated and ability to work with limited supervision
• Proficient IT skills (Windows, Word, Excel)
• Ability to deal with senior staff, governors and stakeholders in a professional manner
• A commitment working with the utmost integrity and confidentiality.
• Willingness to undertake training and development

Desired

• Experience of working in a similar role, preferably within education
• Prior completion of Clerking courses

Interested applicants should contact r.skegg@beechwoodgovernors.co.uk for further details or to arrange a conversation about the role.